The Quarto Group creates a wide variety of books and intellectual property products, with a mission to inspire life’s experiences. Produced in many formats for adults, children, and the whole family, our products are visually appealing, information rich, and stimulating.

The Group encompasses a diverse portfolio of imprints and businesses that are creatively independent and expert in developing long-lasting content across specific niches of interest.

We are currently seeking a detail-oriented and motivated Accounts Receivable Specialist to join our Finance team. In this role, you will play a key part in our accounting operations by managing invoicing processes for drop ship and e-book sales, resolving customer billing inquiries, and supporting key financial functions, including audits and month-end close activities.

Key Responsibilities:

• Generate and distribute invoices for drop ship and e-book sales, ensuring accuracy and proper documentation.
• Reconcile customer accounts, ensuring payments are applied accurately and issues are resolved promptly.
• Follow up on overdue invoices and collaborate with customers to address payment concerns.
• Investigate and resolve billing inquiries in a timely and professional manner.
• Partner with the sales team to gather billing details and resolve invoice disputes.
• Maintain accurate records of AR transactions, including invoices, payments, credits, and correspondence.
• Prepare accounts receivable aging reports and summaries for internal use.
• Process approved deductions and generate debit/credit memos for pricing, quantity, or billing errors.
• Support monthly closing activities and assist with account reconciliations.
• Assist the Finance Manager with requests related to the annual audit.
• Serve as a backup for the Billing & Cash Application Specialist and participate in cross-training.
• Recommend process improvements to enhance billing accuracy and efficiency.
• Perform other duties as assigned.

Qualifications:

Required:

• Bachelor’s degree in Accounting or equivalent professional experience.
• At least 2 years of experience in full-cycle accounts receivable.
• Proficiency in AR functions and their impact on financial reporting.
• Solid understanding of general ledger accounts and financial statements.
• Advanced Excel and analytical skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a collaborative team.
• Excellent communication and problem-solving skills.

Preferred:

• Experience with Microsoft Dynamics GP (Great Plains).

To apply please visit our careers page HERE

QuartoUS is an equal opportunity employer; M/F/D/V are encouraged to apply. Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits & generous paid time off.

All applicants should be authorized to work in the United States. Quarto does not offer sponsorships.