Position Overview:
We are seeking a highly organized and customer-focused Administrative Assistant to provide general office support and ensure smooth daily operations. This individual will serve as the first point of contact for visitors and callers, while also supporting a variety of administrative and clerical functions across multiple departments, including facilities, accounting, HR, and security.

Key Responsibilities:

• Answer and route incoming phone calls to appropriate staff
• Greet and check in visitors, issue badges, and ensure proper escorting protocols
• Assign appropriate visitor badges and maintain all required documentation
• Enter cleared guests and foreign nationals into the visitor database and issue correct badges
• Manage CDs for security updates and classified areas
• Maintain visitor logs and create/disseminate new logs for all offices
• Assist in planning and executing company events, meetings, and celebrations (ordering supplies, catering, decorations)
• Support accounting by verifying and logging printed checks and preparing them for mailing
• Process and forward employee expense reimbursements
• Monitor and maintain office supply inventory and place orders as needed
• Maintain and restock breakroom supplies, coordinate with vendors
• Sort and distribute incoming mail
• Create and order business cards for staff
• Accept and manage front desk deliveries
• Serve as backup for shipping and receiving
• Handle incoming evidence securely, notify the evidence manager, and complete chain of custody documentation
• Assemble welcome packages and prepare workstations for new hires
• Ensure a professional and tidy appearance of the front entrance and reception area (including care of front porch plants)
• Schedule and coordinate interviews for various departments
• Create and distribute the annual company calendar
• Raise and lower the flag as needed

Qualifications:

• High school diploma or equivalent
• At least 1 year of administrative experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Strong written and verbal communication skills
• Professional demeanor and appearance
• Exceptional organizational skills and attention to detail
• Proactive, resourceful, and customer service oriented