Job Description

Position: Administrative and Operations Associate

Location: Augusta, Maine – on-site

Classification: Full-time, Regular, Exempt

Schedule: 40 hours/week; Monday – Friday

Salary: Band 1 – starting at $50,500

Benefits: Benefit eligible, includes 100% employer paid health insurance, dental, retirement, generous leave time, and professional development.

About NRCM:

The Natural Resources Council of Maine (NRCM) is a leading nonprofit advocacy organization working to protect Maine’s environment. We are committed to diversity, equity, inclusion, and justice (DEIJ), and strive to create a welcoming workplace that reflects the communities we serve.

Role Summary:

As Administrative & Operations Associate, you will play a key role in making sure our Augusta office runs smoothly and efficiently. You will handle a variety of responsibilities including building operations, staff support, and administrative services. This position is on-site, due to the nature of facilities and front desk responsibilities.

Key Responsibilities

Operations & Facilities

Conduct regular checks of the building and grounds and coordinate repairs or upkeep
Maintain supplies and troubleshoot office equipment (printers, phones, etc.)
Track contracts and coordinate with vendors
Train new staff on phone and printer systems
Collaborate with IT and Admin teams on equipment inventory

Administrative Support

Greet visitors and assist with phone and in-person inquiries
Coordinate mail handling and deliveries
Schedule and support meetings, including calendar invites and tech support
Maintain filing systems and update Standard Operating Procedures
Provide support for meetings, retreats, and NRCM events
Assist with financial and admin tasks (e.g., invoices, reports)

Qualifications

Strong problem-solving skills with the ability to work independently
Organized, detail-oriented, and able to manage multiple priorities
Proficient in Microsoft Office and familiar with video conferencing platforms
Comfortable using standard office equipment
Collaborative team member with a positive, courteous approach
Familiarity with nonprofit organizations is a plus

DEIJ Commitment

We welcome applicants from all backgrounds. We strongly encourage individuals who identify as Black, Indigenous, People of Color (BIPOC), LGBTQ+, veterans, people with disabilities, or from historically underrepresented groups to apply.

Physical & Schedule Requirements

Ability to lift up to 10 lbs and perform routine office tasks
Work is primarily in-person at the Augusta headquarters
Typical work hours are weekdays during standard business hours

Why Work at NRCM?

We offer a friendly and mission-driven work culture, strong support for professional growth, and meaningful work that contributes to protecting Maine’s environment for future generations.

How to Apply

Please submit your application through NRCM’s website. Internal candidates must apply within 7 days of posting. All applicants will be considered, and interviews will include a bargaining unit representative.

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