Human Resources Coordinator

POSITION TITLE: Human Resources Coordinator

DEPARTMENT: Human Resources

REPORTS TO: Director of Human Resources

Position Summary

Performs routine administrative duties and technical support in the daily operations relating to the HR Department. This role assists with recruitment, onboarding, record management, performance appraisals, data entry, and creating ID’s.

FUNCTIONS OF THE JOB

Essential Functions

• Assist with the recruitment process, including posting jobs, scheduling interviews and communicating with applicants.
• Coordinate onboarding and orientation for new hires, ensuring compliance with department policies and procedures.
• Coordinate and send monthly Performance Appraisal Review notifications to all department managers.
• Maintain accurate and confidential personnel files and other HR – related documentation.
• Process employee status changes (promotions, transfers, separations, leaves of absence, etc.) and ensure proper record keeping.
• Provide support to other staff members in the office when needed.
• Issue department and Universal identifications cards.
• Cover for HR Secretary when they are out of the office.
• Perform other similar or related duties as assigned.

QUALIFICATION REQUIREMENTS

• Associate’s Degree in Human Resources, Business Administration, Public Administration or a related filed preferred.
• Two (2) years of prior HR or administrative experience.
• Public sector experience preferred.

Knowledge, Skills, and Abilities:

• Knowledge of HR principles, practices, and applicable employment laws.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in HRIS Systems.
• Ability to communicate effectively and professionally with the public and staff.
• Ability to exercise discretion regarding confidential information.
• Human Interaction: Requires the ability to influence, train and monitor other clerical staff in favor of a desired outcome. Requires the ability to act as a lead person or train others in the use of computer operations and software applications.
• Equipment, Machinery, Tools and Materials Use: Requires the ability to operate, maneuver and/or provide simple but continuous adjustment on equipment, machinery and tools such as a telephone, typewriter, personal computer, computer terminal, calculator, copier, fax, and scanner and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information such as ordinances, codes, requisitions, receipts, invoices, billing statements, transaction forms, worksheets, waivers, forms and purchase orders. 
• Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate decimals and percentages.
• Functional Reasoning: Requires the ability to apply principles of influence systems such as leading, training, and coordinating. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental and/or subjective criteria, as opposed to criteria that are clearly measurable or verifiable.
• Environmental Factors: Work is normally performed in an office environment under generally safe and comfortable conditions where exposure to irate individuals poses a very limited risk of injury.
• Physical Requirements: Requires the ability to exert light physical effort, typically involving some combination of lifting and carrying objects of light weight, five (5) to ten (10) pounds, such as file boxes, mail crates and packages. Requires the ability to stoop, kneel and bend in order to perform filing duties. Tasks may involve extended periods of time at a keyboard or workstation.
• Sensory Requirements: Requires the ability to recognize and identify individual characteristics of sounds such as that associated with answering the telephone.
• Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.

Working Environment:

• Normal office environment with attending outside functions when required.

Machines, Tools, Equipment and Work Aids: 

• Personal Computer
• Telephone
• Cell Phone
• Copier/Fax Machine
• Vehicle

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS

While performing the duties of this job, the employee is regularly required to sit, reach, grasp, talk, and hear.

This position requires clarity of vision at 20 inches or less and the ability to bring objects into sharp focus, while reading from a computer screen.

The job has light physical demand (primarily sedentary) requiring the employee to exert negligible force frequently to lift, carry, push, pull or otherwise move objects in the normal course of routine office activities.

The St. Louis Metropolitan Police Department is an Equal Opportunity Employer.

The job description does not necessarily contain all of the actual or essential duties of this position.  All job offers are contingent upon passing a medical evaluation/drug screen and criminal background check.

Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.  

“Commonly associated” is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.