Orca Bay Foods is seeking an organized, customer-focused Temporary Human Resources & Coordinator to support our Human Resources and Safety teams during a high-volume project period. This position will provide hands-on support with recruiting, onboarding, new hire orientation, employee records management, HR compliance, safety administration, and general HR operations.
The ideal candidate is detail-oriented, maintains strict confidentiality, enjoys working with people, and can effectively manage multiple priorities in a fast-paced food manufacturing environment.
Essential Responsibilities
Human Resources
- Coordinate the full onboarding process for new hires.
- Conduct new hire orientation and ensure completion of all required employment documentation.
- Prepare and process onboarding paperwork in compliance with federal, state, and company requirements.
- Maintain employee personnel files, both electronic and paper.
- Scan, organize, and upload personnel documents into the Paylocity Human Resources Information System (HRIS).
- Review employee files for completeness and follow up on outstanding documentation.
- Assist employees with HR-related questions and direct them to appropriate resources.
- Support HR audits and compliance initiatives.
- Prepare reports, spreadsheets, and other administrative documentation.
- Maintain strict confidentiality of employee and company information.
Recruiting & Onboarding
- Recruit, schedule, and interview candidates for hourly positions.
- Communicate with applicants throughout the hiring process.
- Prepare offer letters and onboarding materials.
- Coordinate pre-employment requirements including, but not limited to, employment eligibility documentation.
- Schedule and facilitate new employee orientation.
- Ensure new hires are successfully onboarded into company systems.
Safety Support
- Assist with safety orientation for new employees.
- Assist with organizing safety meetings, training sessions, and compliance documentation.
- Support incident documentation and administrative follow-up.
- Assist with safety audits, inspections, and corrective action tracking.
- Support company safety initiatives and employee engagement programs.
Administrative Support
- Answer phones and assist visitors as needed.
- Provide administrative support to the HR and Safety departments.
- Assist with special projects and process improvements.
- Perform other duties as assigned.
Assignment Length: Approximately three months, with the potential for extension based on business needs.
Required
- High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, Occupational Safety, or a related field preferred.
- Minimum of two years of administrative, HR, recruiting, or safety support experience.
- Strong organizational and time management skills.
- Excellent interpersonal and customer service skills.
- Ability to handle confidential information with discretion.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (Excel, Outlook, Word).
- Ability to prioritize multiple projects and meet deadlines.
Preferred
- Human Resources experience.
- Recruiting or talent acquisition experience.
- Experience conducting employee onboarding and orientation.
- Experience with Paylocity or another Human Resources Information System.
- Experience in food manufacturing, production, or industrial environments.
- Familiarity with OSHA recordkeeping and workplace safety administration.
Benefits:Salary Disclosure
The typical base pay range for this role is $30.00 - $33.50 per hour. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills.
Orca Bay Benefits
Orca Bay Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.
If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to hr@orcabayfoods.com.
