Description:
POSITION OVERVIEW
The HR Coordinator supports the daily human resources operations of the company, ensuring smooth and efficient HR functions across all departments. This role focuses on recruiting top talent, administering employee benefits, fostering a culture of team member appreciation, and maintaining accurate and compliant employee records. The HR Coordinator role requires someone who takes initiative without being asked, builds trust with team members at every level — from leadership to field crews — and genuinely cares about the people behind the paperwork.
ESSENTIAL RESPONSIBILITIES:
- Recruits new team members from social media, collegiate fairs, high school events, technical schools, and other job fairs
- Builds genuine, trusted relationships with team members across all levels — including field and multilingual crews — to keep communication open and morale strong.
- Based on annual recruiting plan from Leadership Team, build relationships and network with the following: high schools, colleges, regional and local workforce boards, governmental funding agencies
- Performs hiring operations: updating job descriptions, posting job ads, receiving applications, pre-screening applicants, and scheduling/performing interviews as well as pre-employment screening process and onboarding
- Performs New Hire Orientation for all new team members with appropriate division group leader
- Creates, edits, updates, and terminates all team member information in all company systems and reporting
- Process payroll for company on a weekly basis
- Administers all benefit programs such as: LTD, STD, Life Insurance, 401K, supplemental insurances, etc.
- Performs annual open enrollment as well as assisting team members with qualifying events
- Proactively assists team members with benefit-related inquiries, ensuring they feel informed and supported.
- Keeps log of vacation, sick, absentee time
- Assists in the preparation of Annual Merit Based Performance Reviews with appropriate group leader
- Maintain production uniform inventory and perform bi-annual distribution
- Prepare necessary items for monthly team meeting: organize monthly anniversary and birthday cards, order team member anniversary gifts/plaques, order breakfast
- Handle basic team member inquiries by redirecting to the group leader and providing training to the group leader as necessary on the process to locate information in HRIS; escalate issues as needed to leadership team
- Complete annual H2B applications and manage the application process annually as well as managing the onboarding/offboarding process for H2B team members
- Facilitate PERM Visa process ensuring all documents are submitted in a timely manner and tracks progress toward completion of application
- Perform HR audits and reviews monthly to verify records are accurate and up-to-date
- Assist with annual insurance audits when applicable to compile needed documents
- Maintain accurate and up-to-date employee records
- Assist group leaders with researching and arranging continuing education and training for team members (including hotel and fee arrangements) as needed
- Track employee training completion and maintain training records in company HRIS to include CPR/First-Aid, pesticide certification, CDL, etc.
- Plan team member appreciation and engagement events or activities throughout the year including, but not limited to spring event, lake day, fall festival, and Christmas party as well as recognition opportunities throughout the year for team member birthdays/anniversaries/etc.
- Manage company safety program and necessary annual applications and reporting to include but not limited to: OSHA 300 reports, client specific safety programs, and WC claim reporting
- Participates in SHRM meetings and other business development meetings as Southern Landscape Group representative
Other responsibilities:
- Provide administrative support to the administrative team and assist with general administrative tasks around the office to support overall business operations to include but not limited to answering of phones and assisting existing or prospective clients, welcoming clients, vendors, or prospective team members to our office, receiving deliveries to our office, etc.
- Supports the company's mission, goals, and core values.
Requirements:
KNOWLEDGE AND EXPERIENCE
- Bachelor’s Degree preferred
- 2+ years of experience as a recruiter, benefit administrator, or other Human Resources related role
- Self-starter who takes ownership of problems and follows through without close supervision
- Builds rapport easily across a diverse workforce, including production and non-English-speaking team members
- Handles sensitive and confidential employee information with discretion and sound judgment
- Comfortable doing whatever the moment requires — from strategic HR work to answering phones or setting up for a team event
- Proficient with CRM software and Microsoft Office
- Outstanding organizational and multitasking skills
- Able to prioritize work and succeed under deadlines
- Excellent verbal and written communication skills are a must
- High attention to detail
- Ability to work both independently and in a team environment
- Must possess a capacity to make decisions in line with our mission and core values
- Bilingual (English/Spanish) preferred
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
