Position Title: HR Assistant
Reports To: Senior Director of Human Resources
Department: Human Resources
FLSA Status: Non-Exempt
Employment Status: Part-time, 25 hours per week, onsite
Position Summary: As our HR Assistant, you'll be the first point of contact for employees and play a key role in supporting the HR team's daily operations. This position focuses on processing employee information, maintaining accurate records, and delivering excellent customer service to faculty and staff. Success in this role requires strong attention to detail and accuracy in handling confidential information. Reporting to the Senior Director of Human Resources, the HR Assistant ensures HR processes are smooth, precise, and fully compliant with University policies.
Primary Responsibilities:
- Process personnel action forms (new hires, changes, separations).
- Maintain employee information and status change spreadsheets.
- Assist with new hire and termination processing.
- Complete benefit enrollment and terminations in benefit system
- Prepare offer letters and pre-employment/onboarding packets for employees, faculty and student workers.
- Enters contracts including yearly agreements, adjuncts, summer hours, and overload contracts
- Processes motor vehicle record check and maintain the database
- Responsible for the accurate and timely entry of all HR data transactions related to employment such as new hires, job changes, pay changes, employee personal info changes and separations
- Enter employee data into the HRIS system accurately and timely.
- Maintain personnel files and ensure compliance with record-keeping standards (I-9s, training records, etc.).
- Provide front desk coverage and HR customer service (answer phones, greet visitors, respond to inquiries).
- Assist with scheduling meetings, processing mail, ordering supplies, and general clerical tasks.
- Support coordination of special HR events and programs as needed (recognition events, orientations, open enrollment, etc.)
- Participates in Human Resources projects and initiatives
- Perform other duties, responsibilities, or special projects as assigned
Skills and Experience:
- Associate degree or equivalent coursework in HR, business, or related field preferred.
- 1–2 years of administrative experience required; prior HR experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and accuracy in data entry.
- Ability to maintain confidentiality and handle sensitive information.
- Strong customer service and communication skills.
- Ability to prioritize tasks and manage time effectively.
Qualifications:
- To perform this job successfully, an individual must be able to perform each primary duties satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform primary functions.
Physical Demands:
- May be required to lift up to 20 lbs.
- Must reach, bend, stoop, lift
- Must sit, walk or stand
- Some repetitive motion may be required
Working Conditions:
- Varying workflow; sometimes stressful with high workload times of the year
- Complete work required within a limited time
Mount Mary University encourages applications from all qualified candidates and is vitally committed to all aspects of diversity, equity and inclusion. We welcome and encourage applications from qualified candidates and all will receive consideration for employment regardless of race, color, religion, sex, national origin, age, ethnicity, pregnancy, disability, genetic information or any other groups protected by law. Mount Mary seeks to hire and retain personnel who will make a positive contribution to its mission, vision and values.
