Temp Office Coordinator
JBCPlatform
Atlanta, Georgia
$24 - $24 hourly
Contract | Remote
Work facility: Not Specified
Job Description
Position Summary:
The Office Coordinator serves as the face of the brand, functioning as the front desk receptionist and primary facilitator of all office-related operations. This role includes greeting visitors, managing incoming calls and inquiries, and handling general administrative duties. The Office Coordinator will also manage internal communications, in-office events, hospitality, and provide remote operational support for regional hub offices. Additionally, this position serves as a point of contact for the Southeast Business Unit Senior Vice President & General Manager on general administrative matters.
Key Responsibilities:
Front Desk Operations
- Serve as the first point of contact for all general and operational inquiries.
- Warmly greet and direct guests, visitors, and clients appropriately.
- Receive, sort, and distribute mail, packages, courier, and food deliveries.
- Assist employees with outgoing mail and shipping needs.
- Troubleshoot and coordinate repairs for office equipment (AV/IT/printers/fax).
- Maintain basic operational knowledge of all front desk and office systems.
- Ensure front-of-house and shared spaces are maintained to high standards.
- Address janitorial concerns and coordinate with on-site staff or vendors.
- Maintain and update employee access controls and office coordinator guidelines.
Daily Office Activities
- Manage inventory and order office supplies, pantry snacks, and beverages.
- Restock kitchen and breakroom items throughout the day.
- Manage vendors and service contracts for offices in Atlanta, Miami, and Nashville.
- Oversee onboarding logistics for new employees, including key fobs, lockers, and workspace setup.
- Support meeting logistics, including room bookings, technical setup, and guest hosting.
- Coordinate conference room usage and assist meeting hosts as needed.
- Serve as the liaison to IT support teams for office-related issues.
- Oversee vehicle fleet logistics and coordinate pickup/transfer needs.
- Act as the primary contact for building management regarding repairs and facilities.
General Housekeeping
- Maintain cleanliness and organization of common areas, restrooms, print stations, kitchen, and conference rooms.
- Coordinate cleaning and maintenance requests with janitorial services.
- Manage office security protocols, including alarm codes and vendor access.
- Track and manage office vendor payments and related citations.
- Communicate with Finance regarding city regulations, permits, and licenses.
- Coordinate furniture repairs, replacements, and workstation moves as necessary.
Experience & Qualifications:
- Bachelor’s Degree preferred.
- 2–3+ years of experience in office coordination, administration, or operations.
- Fluent in English (additional languages a plus).
- Strong experience in administrative and clerical support.
- Familiarity with A/V equipment and office technology.
- Advanced proficiency in Microsoft Office Suite.
- Excellent verbal and written communication skills.
- Proven ability to manage multiple projects and prioritize tasks efficiently.
- Strong organizational skills and attention to detail.
- Comfortable working independently and proactively in a fast-paced environment.
- Experience planning and executing in-office events and employee engagements.
- Ability to troubleshoot technical and facilities-related issues efficiently.