Gotham

Temp Office Coordinator

JBCPlatform

Atlanta, Georgia

$24 - $24 hourly

Contract | Remote

Work facility: Not Specified

Job Description


Position Summary:

The Office Coordinator serves as the face of the brand, functioning as the front desk receptionist and primary facilitator of all office-related operations. This role includes greeting visitors, managing incoming calls and inquiries, and handling general administrative duties. The Office Coordinator will also manage internal communications, in-office events, hospitality, and provide remote operational support for regional hub offices. Additionally, this position serves as a point of contact for the Southeast Business Unit Senior Vice President & General Manager on general administrative matters.

Key Responsibilities:

Front Desk Operations

  • Serve as the first point of contact for all general and operational inquiries.
  • Warmly greet and direct guests, visitors, and clients appropriately.
  • Receive, sort, and distribute mail, packages, courier, and food deliveries.
  • Assist employees with outgoing mail and shipping needs.
  • Troubleshoot and coordinate repairs for office equipment (AV/IT/printers/fax).
  • Maintain basic operational knowledge of all front desk and office systems.
  • Ensure front-of-house and shared spaces are maintained to high standards.
  • Address janitorial concerns and coordinate with on-site staff or vendors.
  • Maintain and update employee access controls and office coordinator guidelines.

Daily Office Activities

  • Manage inventory and order office supplies, pantry snacks, and beverages.
  • Restock kitchen and breakroom items throughout the day.
  • Manage vendors and service contracts for offices in Atlanta, Miami, and Nashville.
  • Oversee onboarding logistics for new employees, including key fobs, lockers, and workspace setup.
  • Support meeting logistics, including room bookings, technical setup, and guest hosting.
  • Coordinate conference room usage and assist meeting hosts as needed.
  • Serve as the liaison to IT support teams for office-related issues.
  • Oversee vehicle fleet logistics and coordinate pickup/transfer needs.
  • Act as the primary contact for building management regarding repairs and facilities.

General Housekeeping

  • Maintain cleanliness and organization of common areas, restrooms, print stations, kitchen, and conference rooms.
  • Coordinate cleaning and maintenance requests with janitorial services.
  • Manage office security protocols, including alarm codes and vendor access.
  • Track and manage office vendor payments and related citations.
  • Communicate with Finance regarding city regulations, permits, and licenses.
  • Coordinate furniture repairs, replacements, and workstation moves as necessary.

Experience & Qualifications:

  • Bachelor’s Degree preferred.
  • 2–3+ years of experience in office coordination, administration, or operations.
  • Fluent in English (additional languages a plus).
  • Strong experience in administrative and clerical support.
  • Familiarity with A/V equipment and office technology.
  • Advanced proficiency in Microsoft Office Suite.
  • Excellent verbal and written communication skills.
  • Proven ability to manage multiple projects and prioritize tasks efficiently.
  • Strong organizational skills and attention to detail.
  • Comfortable working independently and proactively in a fast-paced environment.
  • Experience planning and executing in-office events and employee engagements.
  • Ability to troubleshoot technical and facilities-related issues efficiently.